Differences
This shows you the differences between two versions of the page.
Next revision | Previous revisionLast revisionBoth sides next revision | ||
policy:budget_and_cip_adoption [2012/04/17 18:45] – created dustin | policy:budget_and_cip_adoption [2015/08/28 21:57] – external edit 127.0.0.1 | ||
---|---|---|---|
Line 2: | Line 2: | ||
===== COMMISSION POLICY ===== | ===== COMMISSION POLICY ===== | ||
- | __**SUBJECT: | + | __**SUBJECT: |
- | - There is no statute requiring that the District adopt a Budget and CIP; | + | - There is no statute requiring that the District adopt a Budget and CIP. |
- | - It has been the policy of the Board of Commissioners that the Board adopt a Budget and CIP to direct District spending each calendar year; and | + | - It has been the policy of the Board of Commissioners that the Board adopt a Budget and CIP to direct District spending each calendar year. |
- | - For efficient operations, the District issues purchase orders to secure needed goods and services on an ongoing basis during the calendar year; and | + | - For efficient operations, the District issues purchase orders to secure needed goods and services on an ongoing basis during the calendar year. |
- | - Approved purchase orders constitute a binding commitment of District funds; and | + | - Approved purchase orders constitute a binding commitment of District funds. |
- | - The authority for issuance of purchase orders derives from the Budget and CIP or other specific Board approval action; and | + | - The authority for issuance of purchase orders derives from the Budget and CIP or other specific Board approval action. |
- | - It has been the policy of the Board of Commissioners that the authority to issue purchase orders may be based on the proposed Budget and CIP pending Board adoption of the Budget and CIP; and | + | - It has been the policy of the Board of Commissioners that the authority to issue purchase orders may be based on the proposed Budget and CIP pending Board adoption of the Budget and CIP. |
- | - The Board of Commissioners finds that it is appropriate to adopt the District’s Budget and CIP before issuance of purchase orders based on said Budget and CIP. | + | - The Board of Commissioners finds that it is appropriate to adopt the District’s Budget and CIP before issuance of purchase orders based on said Budget and CIP. |
- | + | - Except for taxes, bonded indebtedness payments and payroll, spending or Board- approved | |
- | The District’s | + | - Purchase orders and payment requisitions constitute binding commitments |
+ | - Tax and bonded indebtedness payments take place through wire transfers. | ||
+ | - Payroll outlays are implemented by means of payroll warrants issued through | ||
+ | - To ensure efficient operations, | ||
+ | - The Board oversees the General Manager’s exercise | ||
+ | - The Board further superintends the General Manager’s exercise of said delegated spending authority through its review of financial reports in open public meetings. | ||
+ | - The Board finds it appropriate to delineate and clarify this delegation of spending authority by means of Board policy statements. | ||
- | **Approved:** May 12, 2011 | + | **__POLICY__** |
+ | |||
+ | **Budget Adoption.** | ||
+ | |||
+ | **Budget - Operating.** | ||
+ | |||
+ | The Operating Budget shall include a listing of positions with associated salaries and benefits. The General Manager may not add or eliminate positions or change the rates of pay specified in the Operating Budget without specific Board approval. | ||
+ | |||
+ | The Operating Budget shall include as an exhibit a statement of interest and principal payments for the District’s bonded indebtedness and other contractual debt service payments. The General Manager may not change the debt service payments specified in said exhibit without specific Board approval. | ||
+ | |||
+ | **Budget – CIP.** | ||
+ | |||
+ | The General Manager shall manage at the CIP project level such that current year CIP Budget expenditures are less than or equal to the Current Year Budget for each individual CIP project. Any increase in Current Year Budget for each individual CIP project shall require specific Board approval to amend said Budget. The General Manager shall provide written reports no less than quarterly to the Board on the status of the CIP Budget. | ||
+ | |||
+ | **Fund Management.** | ||
+ | |||
+ | **Emergencies.** | ||
+ | |||
+ | The General Manager, Assistant General Manager and/or Operations Manager may declare a Level 1 emergency and approve PO’s to respond to the emergency. The General Manager, Assistant General Manager and/or Operations Manager may declare a Level 2 emergency and approve purchase orders, waive competitive bidding requirements and award contracts to respond to the emergency. | ||
+ | |||
+ | The General Manager will inform the Board of the Level 1 or Level 2 emergency, the reasons for it and steps being taken to address it. This communication will include but not be limited to description of the emergency, purchase orders and contracts executed and expected operational and financial consequences of the emergency. | ||
+ | |||
+ | The Board will review the emergency situation at its next regular or special meeting. If a contract is awarded without competitive bidding under a Level 2 emergency, the Board will make a finding as to the existence of an emergency pursuant to RCW 39.04.280(2)(b). | ||
+ | |||
+ | Approved: | ||
+ | **Amended: |