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policy:budget_and_cip_adoption [2012/04/17 18:45] – created dustin | policy:budget_and_cip_adoption [2016/01/26 22:03] (current) – Aug 27 2015 updated policy dustin | ||
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===== COMMISSION POLICY ===== | ===== COMMISSION POLICY ===== | ||
- | __**SUBJECT: | + | __**SUBJECT: |
- | - There is no statute requiring that the District adopt a Budget and CIP; | + | - It is the policy of the Board of Commissioners that the Board adopt a Budget and CIP to direct District spending each calendar year. |
- | - It has been the policy of the Board of Commissioners that the Board adopt a Budget and CIP to direct District spending each calendar year; and | + | - For efficient operations, the District issues purchase orders to secure needed goods and services on an ongoing basis during the calendar year. |
- | - For efficient operations, the District issues purchase orders to secure needed goods and services on an ongoing basis during the calendar year; and | + | - Approved purchase orders constitute a binding commitment of District funds. |
- | - Approved purchase orders constitute a binding commitment of District funds; and | + | - The authority for issuance of purchase orders derives from the Budget and CIP. Except for excise and use tax, bonded indebtedness payments, payroll, and merchant service fees, spending |
- | - The authority for issuance of purchase orders derives from the Budget and CIP or other specific | + | - Excise and use tax and bonded indebtedness payments take place through wire transfers or electronic fund transfers. |
- | - It has been the policy | + | - Payroll outlays are implemented by means of a payroll system and recorded as manual checks in the financial system. |
- | - The Board of Commissioners finds that it is appropriate to adopt the District’s Budget and CIP before issuance | + | - To ensure efficient operations, |
- | + | - The Board oversees | |
- | The District’s Budget and CIP shall be adopted prior to January 1 of the calendar year that provides the basis of the Budget. | + | |
+ | - The Board finds it appropriate | ||
- | **Approved:** May 12, 2011 | + | |
+ | **__POLICY__** | ||
+ | |||
+ | **Budget Adoption.** | ||
+ | |||
+ | **Budget - Operating.** | ||
+ | |||
+ | The Operating Budget shall include a listing of positions with associated salaries and benefits. The General Manager may not add or eliminate positions or change the rates of pay specified in the Operating Budget without specific Board approval. | ||
+ | The Operating Budget shall include as an exhibit a statement of interest and principal payments for the District’s bonded indebtedness and other contractual debt service payments. The General Manager may not change the debt service payments specified in said exhibit without specific Board approval. | ||
+ | |||
+ | **Budget – CIP.** | ||
+ | The General Manager shall manage at the CIP project level such that current year CIP Budget expenditures are less than or equal to the Current Year Budget for each individual CIP project. Any increase in Current Year Budget for each individual CIP project shall require specific Board approval to amend said Budget. The General Manager shall provide written reports no less than quarterly to the Board on the status of the CIP Budget. | ||
+ | |||
+ | |||
+ | **Fund Management.** | ||
+ | |||
+ | **Emergencies.** | ||
+ | The General Manager, Operations Manager or Finance Director may declare a Level 1 emergency and approve PO’s to respond to the emergency. The General Manager, Operations Manager or Finance Director may declare a Level 2 emergency and approve purchase orders, waive competitive bidding requirements and award contracts to respond to the emergency. | ||
+ | The General Manager will inform the Board of the Level 1 or Level 2 emergency, the reasons for it and steps being taken to address it. This communication will include but not be limited to description of the emergency, purchase orders and contracts executed and expected operational and financial consequences of the emergency. | ||
+ | The Board will review the emergency situation at its next regular or special meeting. If a contract is awarded without competitive bidding under a Level 2 emergency, the Board will make a finding as to the existence of an emergency pursuant to RCW 39.04.280(2)(b). | ||
+ | |||
+ | Approved: | ||
+ | **Amended: |