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policy:meeting_training_and_or_emergency_repair_lodging_meal_mileage_expense [2012/04/10 23:32] – dustin | policy:meeting_training_and_or_emergency_repair_lodging_meal_mileage_expense [2022/11/28 20:57] (current) – Adjust for inflation to oct 2021 dustin | ||
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District code 3.16 Travel Advance provides for travel advances using a per diem rate as detailed in IRS Publication 1542 for situations in which the District advances funds to cover these expenses. District Code 3.16.020 provides that for situations in which the advance is insufficient to pay the actual expenses, claim may be made therefor by voucher. This policy shall also be used in these situations to evaluate the reasonableness of the claim. | District code 3.16 Travel Advance provides for travel advances using a per diem rate as detailed in IRS Publication 1542 for situations in which the District advances funds to cover these expenses. District Code 3.16.020 provides that for situations in which the advance is insufficient to pay the actual expenses, claim may be made therefor by voucher. This policy shall also be used in these situations to evaluate the reasonableness of the claim. | ||
- | **LODGING: | + | **LODGING: |
**MEALS:** While participating in District required meetings that are held during a mealtime, the District may provide the meal or pay for it based on detail below. The District will reimburse employees and/or commissioners or pay directly for the meal provided the meal is an integral part of` a meeting and/or training conducted for the purpose of District business, the meeting and/or training session is either conducted away from the employees or commissioners regular workplace or takes place outside normal working hours (9:00 a.m. to 5:00 p.m.), and when possible, is pre-approved by their supervisor, the General Manager, or Board of Commissioners. The District will also pay for or reimburse employees for meals when employees are engaged in emergency repair or operations substantially beyond their normal duty hours and when the nourishment derived from said meal is reasonably related to effective job performance. All receipts, including charge card slips, must be accompanied by a detail of the meal purchased. | **MEALS:** While participating in District required meetings that are held during a mealtime, the District may provide the meal or pay for it based on detail below. The District will reimburse employees and/or commissioners or pay directly for the meal provided the meal is an integral part of` a meeting and/or training conducted for the purpose of District business, the meeting and/or training session is either conducted away from the employees or commissioners regular workplace or takes place outside normal working hours (9:00 a.m. to 5:00 p.m.), and when possible, is pre-approved by their supervisor, the General Manager, or Board of Commissioners. The District will also pay for or reimburse employees for meals when employees are engaged in emergency repair or operations substantially beyond their normal duty hours and when the nourishment derived from said meal is reasonably related to effective job performance. All receipts, including charge card slips, must be accompanied by a detail of the meal purchased. | ||
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**Maximum Allowances** (meal + gratuity) | **Maximum Allowances** (meal + gratuity) | ||
- | *Breakfast............ $13.41 + $2.01 = $15.43 | + | *Breakfast............ $17.65 + $2.65 = $20.30 |
- | *Lunch................. $20.12 + $3.02 = $23.14 | + | *Lunch................. $26.49 + $3.97 = $30.47 |
- | *Dinner................ $33.54 +. $5.03 = $38.57 | + | *Dinner................ $44.16 + $6.62 = $50.78 |
- | These Maximum Allowances shall be adjusted for increases or decreases once a year from the policy approval date onward using the BLS, U.S. city average, Food away from home (Series: | + | These Maximum Allowances shall be adjusted for increases or decreases once a year from the policy approval date onward using the BLS, U.S. city average, Food away from home (Series: |
**COFFEE AND LIGHT REFRESHMENTS: | **COFFEE AND LIGHT REFRESHMENTS: | ||
Coffee and light refreshments may be served at a meeting where: | Coffee and light refreshments may be served at a meeting where: | ||
- | *The purpose | + | *The purpose |
*The coffee and light refreshment is an integral part of the meeting or training session; and | *The coffee and light refreshment is an integral part of the meeting or training session; and | ||
*The District obtains a receipt for the actual costs of the coffee and/or light refreshments. | *The District obtains a receipt for the actual costs of the coffee and/or light refreshments. | ||
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**MILEAGE: | **MILEAGE: | ||
- | **APPROVED: | + | **APPROVED: |
+ | CPI updated : Oct 2021 |