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policy:purchasing_under_50_000 [2017/03/13 15:33]
dustin Updated policy at 3/9/2017 meeting
policy:purchasing_under_50_000 [2019/11/13 17:20] (current)
dustin Updated Sept 26 2019
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     * Is within the budget and meets the District policy “Budget and CIP Adoption, Amendment and Management”     * Is within the budget and meets the District policy “Budget and CIP Adoption, Amendment and Management”
     * Documentation for a purchase under $500 requires a Manager approval and an employee signature, but not the General Manager approval.     * Documentation for a purchase under $500 requires a Manager approval and an employee signature, but not the General Manager approval.
-    * Documentation for a purchase over $500 requires a Manager and General Manager’s signature. ​ A purchase order submitted to the General Manager shall contain a description of the material, supply, service, or equipment being purchased, a list of the vendors contacted and the price obtained from each vendor. ​+    * Documentation for a purchase over $500 requires a Purchase Order and Manager and General Manager’s signature. ​ A purchase order submitted to the General Manager shall contain a description of the material, supply, service, or equipment being purchased, a list of the vendors contacted and the price obtained from each vendor.  
 +    * Contracts over $50,000 need Board approval.
     * A blanket purchase order can be used for budgeted purchases that will be made to the same vendor throughout the year (ex. billing service, lab testing, janitorial and landscaping services).     * A blanket purchase order can be used for budgeted purchases that will be made to the same vendor throughout the year (ex. billing service, lab testing, janitorial and landscaping services).
     * Quotes can be obtained from interested vendors in writing or verbally. ​ All quotes shall be documented with a Purchase Order. The General Manager is given the discretion to require quotes on any purchase or expenditure.     * Quotes can be obtained from interested vendors in writing or verbally. ​ All quotes shall be documented with a Purchase Order. The General Manager is given the discretion to require quotes on any purchase or expenditure.
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   - This table summarizes District Purchasing procedure and does not replace State guidelines:   - This table summarizes District Purchasing procedure and does not replace State guidelines:
  
-^Under $500^$500-$4,​999^$5,​000-$49,​999 RCW 39.04.190^ $50,​000-$300,​000 RCW 39.04.155^ Over $300,000 RCW 39.04.155 ^ +^ ^$500-$4,​999^$5,​000-$49,​999 RCW 39.04.190^ $50,​000-$300,​000 RCW 39.04.155^ Over $300,000 RCW 39.04.155 ^ 
-|Purchase ​|Purchase Order-Mgr| Purchase Order-GM |3 quotes & PO |RFP or Small works roster |RFP| +|Purchase | Purchase Order-GM |3 quotes & PO |RFP or Small works roster |RFP| 
-|Purchased Service ​|Purchase Order-Mgr ​|Purchase Order-GM |3 quotes & PO |RFP or RFQ |RFP or RFQ| +|Purchased Service |Purchase Order-GM |3 quotes & PO |RFP or RFQ |RFP or RFQ| 
-|Professional Services (RCW 39.80) ​|Purchase Order-Mgr ​|Purchase Order-GM |Purchase Order| RFQ |RFQ| +|Professional Services (RCW 39.80) |Purchase Order-GM |Purchase Order| RFQ |RFQ| 
-|Public Works Project ​|Purchase Order-Mgr ​|Purchase Order-GM |3 quotes & PO| Bid or Small works roster|Bid|+|Public Works Project |Purchase Order-GM |3 quotes & PO| Bid or Small works roster|Bid|
  
  
 Effective: Jan 1, 2003\\ Effective: Jan 1, 2003\\
-**Revised:​** ​March 92017+**Revised:​** ​September 262019
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