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title_2:2.12_district_records [2011/08/31 16:53] – created dustin | title_2:2.12_district_records [2016/09/29 21:55] (current) – Res 742 dustin | ||
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==== 2.12.010 Policies. ==== | ==== 2.12.010 Policies. ==== | ||
- | The district adopts by reference | + | It is the policy |
- | 42.17.250, pertaining to public records. | + | this Chapter 2.12 of the District code, RCW 42.56 shall be controlling. |
- | (Res. 455 §1, 1988) | + | |
- | ==== 2.12.020 Adoption by reference. ==== | + | |
- | The district adopts by reference the following sections of Chapter 390.05 of the Washington Administrative Code: | + | ==== 2.12.020 Definitions. ==== |
- | ^WAC 390.05 ^Subject^ | + | |
- | |.010|Purpose| | + | |
- | |.020|General Administration Policy| | + | |
- | |.240|Definition - Person| | + | |
- | |.260|Definition - Public Record| | + | |
- | |.273|Definition of Normal and Regular Conduct| | + | |
- | |.280|Definition - Writing| | + | |
- | (Res. 455 §2, 1988) | + | |
- | ==== 2.12.030 Public records available. ==== | + | “Public Record” means any writing which contains information relating to the conduct of government or the performance of any governmental or proprietary function, regardless of physical form or characteristics as the public record includes any form of communication or representation, |
- | All public records | + | ==== 2.12.030 Public Records available. ==== |
- | (Res. 455 §3, 1988) | + | |
- | ==== 2.12.040 Public | + | All Public Records in the possession |
+ | |||
+ | ==== 2.12.040 Public | ||
+ | |||
+ | *A. Appointment of Public Records Officer — Scope of Authority. The District General Manager shall appoint a Public Records Officer. The District' | ||
+ | *B. Specific Duties of Public Records Officer. The Public Records Officer will: | ||
+ | *1. Track all requests for Public Records. | ||
+ | *2. Follow the procedure 2.12.075 for completing requests. | ||
+ | *3. Coordinate review of records. | ||
+ | *4. Close the complete, withdrawn or abandoned requests. | ||
+ | *5. Maintain an exempt record log of denied requests and redactions. | ||
+ | *6. Comply with all aspects of RCW 42.56 | ||
+ | (Res. {{: | ||
- | The district' | ||
- | (Res. 455 §4, 1988) | ||
==== 2.12.050 Hours for records inspection and copying. ==== | ==== 2.12.050 Hours for records inspection and copying. ==== | ||
- | Public | + | Public |
- | (Res. 455 §5, 1988) | + | |
- | ==== 2.12.060 Requests for public records. ==== | + | |
- | *A. Public records may be inspected or copied, or copies of such records may be obtained by members of the public, upon compliance with the procedures set forth in this section. | + | ==== 2.12.060 Requests for Public Records. ==== |
- | *B. A request shall be made in writing upon a form prescribed by the district, which shall be available at the district office. The form shall be presented to the district manager or district staff member at the district office during customary office hours. The request shall include the following information: | + | |
- | *1. The name of the person requesting the record; | + | |
- | *2. The time of day and calendar date on which the request was made; | + | |
- | *3. The nature of the request; | + | |
- | *4. If the matter requested is referenced within the current index maintained by the district manager, a reference to the requested record as it is described in such current index; | + | |
- | *5. If the requested matter is not identifiable by reference to the district' | + | |
- | *C. In all cases in which a member of the public is making a request, it shall be the obligation of the public records officer or staff member to whom the request is made to assist the member of the public in appropriately identifying the public record requested. | + | |
- | (Res. 455 § 6, 1988) | + | |
- | ==== 2.12.070 Copying of public records. ==== | + | |
- | No fee shall be charged for the inspection | + | *A. Public Records may be inspected or copied, or copies |
- | (Res. 455 § 7, 1988) | + | *B. A request to inspect or obtain a copy of any Public Record (“Records Request”) shall include the following information: |
- | (Res. No. 683, § 1(A), 6-11-2009) | + | *1. Dated request including the name and contact information |
- | ==== 2.12.080 Right to exempt records from public inspection. ==== | + | *2. Description of Public Records requested adequate to locate |
+ | *C. In all cases in which a member of the public | ||
+ | (Res. {{: | ||
- | | + | ==== 2.12.070 Copying of Public Records. ==== |
- | *B. In addition, pursuant to RCW 42.17.260, the district | + | |
- | *C. All denials of requests for public records | + | No fee shall be charged for the inspection of public records. The District shall charge a fee, as set forth in Chapter 13 .01 of this code, for providing copies of public records and for use of the District' |
- | (Res. 455 § 8, 1988) | + | |
- | ==== 2.12.090 Review of denials of public records requests. ==== | + | ==== 2.12.075 Procedure for Response to Request ==== |
+ | |||
+ | The District shall respond promptly to a Records Request. Within five (5) business days of receiving a Records Request, the District shall respond in one or more of the following ways: | ||
+ | * A. Notifying the Requester that the documents are available; or | ||
+ | * B. Providing an internet address and link on the District website to the specific records requested; or | ||
+ | * C. Acknowledging the request in writing and providing a reasonable estimate of the time the District will require to respond to the request; or | ||
+ | * D. Seeking clarification from the Requester; or | ||
+ | * E. Denying the Records Request or making redacted Public Records available. | ||
+ | (Res. {{: | ||
+ | |||
+ | ==== 2.12.080 Right to exempt and redact records from public inspection. ==== | ||
+ | |||
+ | | ||
+ | *B. In addition, pursuant to RCW 42.56, the District | ||
+ | *C. All denials of requests for a Public Record and each redaction of a Public Record made available, | ||
+ | (Res. {{: | ||
+ | |||
+ | ==== 2.12.090 Review of denials | ||
+ | |||
+ | *A. Any person who objects to the denial of a request for a Public Record or the redaction of a Public Record may petition the District for prompt review of such decision by tendering a written request for review to the Public Records Officer or the General Manager of the District. The petition shall specifically refer to the written statement by the Public Records Officer or other staff member which constituted or accompanied the denial. | ||
+ | *B. Immediately after receiving a written request for a review of a decision denying production of a Public Record or redacting a portion of a Public Record, the Public Records Officer or other staff member denying the request or redacting the Public Record shall refer the request to the President of the Board of Commissioners (“Board President”). The Board President shall immediately consider the matter and either affirm or reverse such denial or redaction, or refer the matter to review at the next regularly scheduled meeting of the Board of Commissioners. In any case, the requests shall be returned with final decision within twenty business days following the date of the original denial or redaction. | ||
+ | *C. Exhaustion of Administrative Remedy. A person shall not be considered to have exhausted his/her administrative remedies until the Board President has returned the petition with a decision or until the close of the twentieth business day following denial of the Public Record inspection or redaction of a portion of the Public Record, whichever first occurs. | ||
+ | (Res. {{: | ||
- | *A. Any person who objects to the denial of a request for a public record may petition the district for prompt review of such decision by tendering a written request for review. The petition shall specifically refer to the written statement by the district manager or other staff member which constituted or accompanied the denial. | ||
- | *B. Immediately after receiving a written request for a review of a decision denying a public record, the district manager or other staff member denying the request shall refer the request to the president of the board of commissioners. The president shall immediately consider the matter and either affirm or reverse such denial, or refer the matter to review at the next regularly scheduled meeting of the board of commissioners. In any case, the requests shall be returned with a final decision within twenty business days following the date of the original denial. | ||
- | *C. Exhaustion of Administrative Remedy. A person shall not be considered to have exhausted his/her administrative remedies until the board of commissioners has returned the petition with a decision or until the close of the twentieth business day following denial of the inspection, whichever first occurs. | ||
- | (Res. 455 § 9, 1988) | ||
==== 2.12.100 Records index. ==== | ==== 2.12.100 Records index. ==== | ||
- | *A. The district | + | *A. The District |
- | *B. The current index prepared by the district shall be available to all persons under the same rules and conditions as are applied to public records available for inspection. | + | *B. The current index prepared by the District shall be available to all persons under the same rules and conditions as are applied to other Public Records available for inspection. |
- | (Res. 455 § 10, 1988) | + | *C. The District |
+ | (Res. {{:742.pdf|742}}, 2015: Res. {{:455.pdf|455}} §1, 1988) |