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title_3:3.16_travel_fund [2011/08/31 22:18] – created dustintitle_3:3.16_travel_fund [2011/12/01 19:48] (current) – dustin
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-====== Chapter 3.16 - TRAVEL FUND ====== +Renamed to [[title_3:3.16_travel_advance|Chapter 3.16 - TRAVEL ADVANCE]]
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-==== 3.16.010 Establishment. ==== +
- +
-There is established for the district a revolving fund to be known as the "advance travel expense fund," which fund is to be used solely for the purpose of making advance payments of out-of-town travel expenses for authorized officers or employees of the district traveling as agents of the district for the district's purposes, and specifically to defray necessary costs while performing such official duties. +
-(Res. 401 § 1, 1984) +
-==== 3.16.020 Amount. ==== +
- +
-The travel fund shall be established by transfer of treasurer's funds by check or warrant in the sum of two thousand dollars to the custodian designated in Section 3.16.030, and the total amount of the fund so established shall be shown separately in the district's statement of current assets. (Res. 457, 1988; Res. 401 § 2, 1984) +
-==== 3.16.030 Designation of custodian. ==== +
- +
-The district treasurer is designated and appointed as the custodian of the travel fund, and upon receipt of the moneys transferred, the custodian shall immediately open a checking account in a local bank in the name of the district and entitle it "Advance Travel Expense Fund--Birch Bay Water and Sewer District," which may be abbreviated to "BBWSD ADV TRVL EXP FUND, District Treasurer, Custodian." +
-(Res. 651 § 1, 2005: Res. 401 § 3, 1984) +
-==== 3.16.040 Deposits, disbursements and administration. ==== +
- +
-Deposits to, disbursements from and administration of the fund shall be subject to and in accordance with all of the restrictions, limitations, requirements and other provisions of the laws of Washington and Rules and Regulations Bulletin No. 94, which laws and rules and regulations are adopted by reference as part of this chapter. +
-(Res. 401 § 4, 1984) +
-==== 3.16.050 Travel advance--Approval. ==== +
- +
-All travel advances for district business by district employees shall be allowable only with and after securing approval of the general manager; provided that travel advances to the general manager and individual commissioners must be approved by the commissioners at a regular or special meeting. All such requests shall be made on the form shown in Figure 3.16.050. +
-(Res. 651 § 2, 2005: Res. 401 § 5, 1984) +
-=== Figure 3.16.050. === +
-{{3.16.050.png?200|}} +
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- +
-==== 3.16.060 Travel advance--Amount. ==== +
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-Payment shall be made at the following per diem rate. The per diem rate for all commissioners, officers +
-and employees when traveling for all approved public purposes shall be in accordance with the current IRS per diem travel rates as detailed in IRS Publication 1542. Travel mileage by private automobile shall be paid at the rate allowed by the Internal Revenue Service for business miles, computed by reference to and by use of most direct public highways route to and from the applicable destination. In the event the advance is insufficient to pay the actual expenses, claim may be made therefor by voucher. A report of the expenses incurred shall be made on the form shown in Figure 3.16.060 within ten days of the traveler's return. If the employees, officer or commissioner has attached a lodging receipt to the form, then no other travel receipts are required. +
-(Res. 651 § 3, 2005: Res. 437 § A, 1987: Res. 401 § 6, 1984) +
-=== Figure 3.16.060 === +
-{{3.16.060.png?200|}} +
- +
-==== 3.16.070 Return of voucher and balance of funds. ==== +
- +
-On or before the tenth day following the close of the authorized travel period for which expenses have been advanced, the officer or employee shall submit a travel voucher, accompanied by the unexpended portion of such advance, if any. The district shall have a prior lien against and a right to withhold any and all funds payable or to become payable by the district to such officer or employee to whom such advance has been given up to the amount of such advance and interest at the rate of ten percent per annum, after such advance or the balance thereof is due, until such time as repayment or justification has been made. No additional travel advance of any kind shall be made to any officer or employee, at any time when he is delinquent in accounting for or repaying a prior advance. +
-(Res. 401 § 7 (part), 1984) +
-==== 3.16.080 Nature of advance. ==== +
- +
-A travel advance made pursuant to this chapter shall be considered as having been made to such officer or employee to be expended by him as an agent of the district for the district's purposes only, and specifically to defray necessary costs while performing his official duties. No such advance shall be considered as a personal loan to such officer or employee, and any expenditure thereof, other than for official business purposes, shall be considered a misappropriation of public funds. +
-(Res. 401 § 7 (part), 1984)+

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