====== BIRCH BAY WATER & SEWER DISTRICT ======

===== COMMISSION POLICY =====
 

__**SUBJECT:**__ Generative AI Use Policy


=== Purpose ===
This policy establishes guidelines for the responsible use of generative artificial intelligence (AI) in District-authorized activities. While AI tools may assist in job-related tasks, their outputs must be verified for accuracy. All use must comply with District policies and ethical standards.

=== Scope ===
Applies to all District commissioners, employees, and volunteers using generative AI for District-related content creation or decision-making.

=== Definitions ===
  * __Generative AI__: Software or systems that use machine learning to produce new content (e.g., text, images, video, audio) or transform input data (e.g., text-to-code).
  * __Supportive AI Tools__: Generate content based on user prompts, including external sources.
  * __Responsive AI Tools__: Interact with users to provide information from District-curated sources.

=== Policy Guidelines ===
  - Use of generative AI is optional. Any new AI software must be reviewed by the General Manager or designee. Unapproved tools may not be used for District business.
  - AI features in existing approved software (e.g., Microsoft Word) do not require separate approval but must follow this policy.
  - District technology use is subject to monitoring; no expectation of privacy applies.
  - AI-generated content must be reviewed for accuracy, bias, legal compliance, and appropriateness.
  - Responsive AI outputs must be regularly audited by General Manager designated staff.
  - Substantive AI-generated content must be attributed to the AI system used: Example: 'Some material in this brochure was generated using ChatGPT 4.0 and reviewed by the District Engineering Department.'
  - AI-generated records are public and subject to disclosure.  Users are responsible for managing these records.
  - Confidential, sensitive, or personally identifiable information must not be uploaded to AI tools.
  - The General Manager may revoke or restrict AI tool use if risks cannot be mitigated.

**Approved:** December 11, 2025\\
Created with assistance from generative AI tools